How to Extend Your Photocopier's Lifespan

How to Extend Your Photocopier's Lifespan

Aug 31, 2023, 2:24:34 AM Business

How to Extend Your Photocopier's Lifespan

If you own a photocopier, you understand how this unsung hero of the office is crucial for productivity, efficiency, and daily tasks. These machines tirelessly churn out copies of valuable documents day in and day out, but they often don't receive the attention they deserve until issues arise. 


Regular maintenance ensures consistent print quality and operational efficiency. Help your photocopier serve your office for years by being proactive about machine maintenance and care with our tips. 


1. Dust and Wipe Internal and External Parts Daily

Dust, debris, and toner residue can accumulate over time and affect the quality of your copies.  


Wipe down the exterior and interior components of the photocopier daily. Use a soft, lint-free cloth and non-abrasive cleaning solutions to prevent scratches. 


2. Free Paper Trays and Feeding Mechanisms of Obstructions

Pay attention to the paper tray and feed mechanism. Remove any stuck or bent paper to prevent annoying paper jams.  


Adjust the paper guides and use recommended paper sizes to prevent feeding issues. 


3. Don't Miss Scheduled Maintenance Checks from Manufacturers

If under warranty, you can enjoy professional maintenance checks from the manufacturer. Past that, you may hire a technician for regular inspections of worn-out parts, lubricating moving components, and calibrating print settings for optimal results. 


A qualified technician can identify potential photocopying and printing problems before they escalate.  


4. Record and Audit Photocopier Consumables for Timely Replacements

Failing to replace consumables on time can result in faded copies and decreased print quality. 


Keep track of the photocopier's consumables: toner cartridges, imaging drums, and other components. Follow the manufacturer's recommendations when doing so.  


5. Observe Proper Power Management to Avoid Glitches

Sudden power surges can damage the sensitive electronics within a photocopier. Attach your machine to outlets with surge protectors and uninterruptible power supply (UPS) systems to safeguard components from circuit breakdowns. 


6. Place Your Photocopier in A Controlled Environment

Extreme conditions can affect the performance and lifespan of these sensitive machines. Your photocopying machine should be in a room with stable temperature and humidity.  


7. Observe Proper Troubleshooting Instructions

Your photocopier is an electronic machine with sensitive interior electronic parts. Don't aggravate damage by tapping, banging, or hitting the equipment. Instead, learn proper troubleshooting methods for common issues like paper jams and streaky copies. 


For paper jams, consult the photocopier's manual for guidance. Gently remove the jammed paper following the manufacturer's instructions to prevent damage. 


Clean the scanner glass with a glass cleaner if you have a problem with streaky or blurry copies. If the issue persists, replace the imaging drum.  


These are the best ways to extend the lifespan of your reliable photocopier. From daily cleaning to scheduled servicing, each step plays a pivotal role in preserving this device's functionality and print quality. You can rely on professional technicians if common or unique photocopier problems arise. 


A well-maintained and good-quality photocopier is not just a machine; it's an asset contributing to your organisation's success. Buy a photocopier from a trusted brand to avoid these problems altogether. 

Published by Darah Albesa

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