Modern POS systems are a bridge between old and new, ancient and modern. With respect to bookstores, they pair something old like books with something new, like an iPad. Your bookstore would benefit from an iPad POS greatly. Here are 5 reasons you shouldn’t postpone updating to a new POS system.

1. Instant Access to Dashboard

With a new, more modern POS, you gain instant access to a dashboard displaying all of your books. You can touch the screen to choose the ones your customers want, give them the display to swipe their credit card, and issue an email or printed receipt pronto.

Modern systems like Shopify, Vend, and ShopKeep make it possible to sell books both offline and online with a synchronized, integrated inventory management platform and a single dashboard to access your customer information and orders. Book lovers will be grateful as running a bookstore can be made much easier with a new and modern solution.

2. Centralized Retail Management

Color and size businesses like footwear and apparel can easily create options like size, design and color for a single product and manage them centrally. With a new POS, you can complete data related to sales and stocks at one main location. Then, it will be easier for you to make informed decisions. Sales and inventory information from different retail outlets and warehouses is made available at the head office.

With versatile discount management, the system applies discounts automatically while making invoices. Various discount types can be applied to select shops or centrally to all shops.

3. Cutting Edge Barcode Features

Reliable POS systems support barcode readers and handheld scanners over the whole retail cycle. This ensures data integrity and minimizes the chances of manual error. Manual entry is also an option. Barcode design is possible by selecting prices, sizes, data fonts, logos, etc. You can select the required data fields and change their location for printing on the barcodes. It’s also possible to link multiple barcodes to one single barcode. Each secondary barcode can represent different pricing and packaging for the main barcode. Invoice shows both inventory and codes are managed for the main barcode.

Multi-Currency Functionality

Multi-currency options enable bookstores to extend their retail operations in various states and even countries with different operating currencies. If you want to go online (international), prices in different currencies can be configured for each store. Then, prices can be printed on barcodes.

4. Improved Communication

It’s possible to configure reports schedules by emailing reports automatically to system users. System generated text messages can also be configured to customers, suppliers and for different activities and transactions.

Users become part of a group and obtain the rights associated with that group. Only authorized users can view various screens. The POS logs all user actions. All of these can be viewed by the admin.

The system defines product assemblies. These can be automatically created based on sales amounts and thus consumption is recorded by the system.

Integration with Retail Hardware

A modern POS system comes integrated with retail hardware like scanners, printers, customer pole displays, cash drawers, and weighing scales to improve communication.

  • Different Tills can have different hardware configurations.
  • Barcode printers are integrated to print different types of barcodes.
  • Selected hardware devices have seamless integration for efficient retail operations.
  • Invoices can be printed on retail POS printers or laser printers.

POS interface is customizable to suit different business rules and requirements. Generate invoices of sales, returns to customers, exchanges, and use multiple Point of Sale terminals at any retail outlet.

Touch Screen Facility for POS

The touch screen option can be switched ON or OFF for your new POS. Multiple item groups and products can be configured and all numeric entries can be done through touch key pad.

5. Supply Management

Users can manage vendors and their accounts via integrated vendor module. There is also a provision for consignment and direct product purchases. You can avail of vendor ledgers and supplier performance reporting.

Modern POS systems have Non Payment Tills to scan bills at payment counters. Then, these are automatically converted to invoices. You can block re-scanning of bills and configure POS Tills as offline. Offline tills work independently. This means that POS operations won’t be affected if the server goes down. The offline tills are synchronized with the shop server on a regular basis.

Supply management extends to tax benefit. With comprehensive tax management options, you can record input tax during purchases and output tax from sales. Users can configure the tax for all transactions of a bookstore or for each product separately.

Importance of a POS System for your Bookstore

A reliable POS system and software is what your bookstore needs. A bookstore POS system refers to the software and hardware (display poles, computers, cash drawers, receipt printers, barcode scanners, and more) needed to process and record sales, store valuables and print receipts. This combination of software and hardware can be difficult to manage, especially for small bookstores, because owners presume the system will work with any old computer or printer. Make sure you research further in order to find out all about bookstore POS systems details.

Final Thoughts

In sum, we’ll round up some of the best-rated bookstore POS systems. These are Vend, ShopKeep, Shopify, Lightspeed, and Bindo. Shopify and Vend are best for small-to-medium bookstores who want to enter the online market. Lightspeed and Bindo are best for average size and big bookstores with multiple locations. Finally, ShopKeep is best for small, independently owned bookshops that carry a limited number of titles.

Most of these bookshop POS systems offer free trials. Visit their websites or just google them and get your free trial. You won’t need to buy new equipment to try out each system because they all use an iPad interface. It’s a good idea to test a few bookstore POS systems before you choose one, but this is probably nothing new to you. Wish you the best of luck and hope you sell lots and lots of books! 

Published by Eric Foley