A long time ago, when technology had not favored man, there used to be a major distinction between copy machines and printers. As technology evolved and knowledge increased, the copiers became digital and multi-functional. They can easily scan, print, fax, email or even download stuff from the internet.

Others copiers have become more advanced and can also store account codes, make duplex copies, sort, staple, full breed print, make three holes punches and print transparencies.  You have not seen anything yet until you see the ones with wireless connectivity, image editing, biometric authentication, etc. 

The sheer fact that there exist many varieties of copiers in the market today can make shopping for one a very daunting task. This guide should be able to help you understand the different types of copiers available.

Types of Copiers

Do you want a monochrome or a color printer? Are you looking for a copier for commercial purposes or for your home office? The design you choose should always be based on your budget, your needs and the amount of space you have. 

  • Smallhome/office – All small homes or offices typically get a desktop size that conserves space. Such designs can cost as low as $50 and as high as $700. Beware that very low priced desktop copiers are intended for minimal occasional individual use. 
  • Office – Office copiers often have a large tabletop size or are freestanding. They can serve multi-person offices. They can be easily networked and usually handle lots of printing, faxing and scanning in different paper sizes. Their prices range between $1,200 and$5,000.  For the office copier, the bigger the better. 
  • Production/commercial – This is a copier for businesses that require high volume printing, professional graphics as well as advanced document finishing options. The production copiers like Houston commercial copier offer high resolutions, ranging from 2400 x 1200 dpi colored copies to 9600 x 600 dpi with an 8-bit color depth.  Their cost ranges between $7,000 and $25,000 for special models. 

Features to compare when buying

When investing in any size of a copier, it is wise to compare features to get one with the features that matter the most. 

  • Copier’s speed and volume – The copier’s speed is a crucial spec to look at when choosing one. The speed is always listed on the spec sheet as ‘PPM’ meaning pages per minute. The recommended speed should be between 27 ppm and52 ppm. 
  • Paper capacity – It is marked on the spec sheet as ‘tray’ or ‘cassette’ where the paper capacity for each printer and the sizes of paper are well marked. Ensure that the capacity, as well as the available sizes, meets your needs.
  • Scanning – Almost all the copiers have scanners built in but not every machine has a duplex scanning ability or an automatic document feeder. Automatic document feeders on scanners are a must if you plan on scanning a large volume of documents.  The duplex feature is useful for double-sided scanning. 
  • Graphics – Production or commercial printers have varying graphics specs with 2400 x 2400 dpi being a standard color that is much appreciated.

Published by Lucy Jones