Maintaining a fleet is no child’s play. It requires people with a broad range of managerial and operational skills. Fleet management includes tracking assets, scheduling preventive maintenance, inventory checks, and data collection and analysis. Completing these tasks manually demands a great investment of time, manpower and money, which not every business is in a position to supply.
What if you have a single application that can handle all of this? A fleet maintenance software like FleetPal Connect offers a bevy of services that help streamline the workflow while also saving a few extra pennies for your business. It is an app or a cloud-based service that fleet owners can use to better control the operations of their fleet. Listed are some of the functions they perform.
Asset Tracking and Management
This is the primary function of a fleet maintenance software. Depending on the industry, fleets might comprise an array of vehicles from quad bikes to cars to trucks. Fleet maintenance software is designed to offer real-time tracking of an unlimited number of vehicles. It collates all vehicle-related data from the time of purchase to disposal/resale including but not limited to the year, make and model of the vehicle, vehicle number, fuel and oil consumption, warranties, downtime, regulatory compliance, performance history, repair history, driver details, and insurance and tax information. Fleet management solutions also provide detailed reporting needed to complete regulatory inspections and vehicle registrations and licensing.
It is imperative to service vehicles regularly if they are to perform well. However, it is not uncommon to overlook repairs until it is too late. Fleet management software sends out timely alerts regarding maintenance schedules. The service schedules are decided based on engine performance, speed, temperature, emissions, etc. Routine maintenance keeps your vehicles in top condition, extending their life. It also minimizes downtimes for your business. Repair histories identify overused vehicles that have become a financial burden and need to be disposed of.
Fuel costs are a major expense in fleet management. Fuel logging enables tracking of fuel purchases and the costs associated with it. Fleet management solutions provide a statistical analysis of fuel transactions helping identify the wear and the tear of your vehicle. Monitoring fuel consumption also helps curb the problem of fuel theft.
Inventory and Work Order Management
The parts inventory tracking feature keeps tabs on the usage of parts during maintenance. It institutes a centralized system for cataloging parts as well as handles their transfer across workstations and inventory locations. Purchase order modules allow one to automatically reorder parts that are in short supply. Past trends can also be used to predict future workloads. Fleet managers can thus plan and manage workloads efficiently.
Integrated GPS facilities allow for meticulous and efficient planning of routes based on mileage, number and duration of stops, time of the day, and items of delivery. They identify the shortest and low traffic routes thereby striving to reduce travel time. They also report excessive idling. Routine optimization enables faster deliveries ensuring your customers have a good experience.
The best fleet management software applications include a robust reporting mechanism. Usage and repair data help spot trends that can be used to optimize performance, prioritize repairs, draw up budgets, increase profitability, manage labor and improve user experience. They provide comprehensive reports with accurate and up-to-date information.
Fleet management software strives to improve driving safety by incorporating specific features. Vehicles are subjected to regular maintenance, testing, and inspections. Vehicles that do not meet the standards are not allowed to take the road. This significantly reduces the risk of road accidents. It reports cases of reckless driving and vehicle handling. In the event of an accident, a fleet management software assists with settlements. Safety is also ensured by maintaining detailed driver profiles including driving history, licensing and certification and health status.
So, whether you are a vehicle rental organization, a delivery/distribution company or a service-based industry, fleet maintenance software can be very beneficial. It helps maximize productivity, cuts cost and increases safety. Choose the right one and you won’t regret it!
Published by Inga Lindstromn