Importance of Workflow Automation in Construction Management

Importance of Workflow Automation in Construction Management

Nov 19, 2021, 9:22:26 AM Business

Let’s start from the beginning—what is workflow? In business, workflow is a term that denotes a series of steps that are required to be taken to complete a certain task and the way workers move between those steps. In construction management, the workflow includes ordering tasks and activities to reach key milestones, as well as turning these processes into efficient sequences through diagrams.

How a workflow can help?

Having a proper workflow mapped out can improve the efficiency of your management. Through workflow tools, one can reduce paper usage and keep a centralized operation. With the aforementioned tools, every stakeholder can see the project and collaborate easily. Thanks to having a well-thought-out process without unnecessary workflows, your business operations can be more transparent and allow more accurate reporting.

How to automate workflow processes?

To make all the right workflow automation choices, take your time to conduct a detailed analysis of all your work processes (taking your tasks and separating them into sections can help with the analysis). This will point out which aspects are repetitive and can be automated. Check with your team to see whether automation can make their tasks easier. If several people point out a particular workflow problem, it will definitely benefit from automation.

Once you know you have the need for workflow automation, it’s time to choose a tool to help you. There are many different types of software on the market, so make sure to compare and contrast their pros and cons to find a platform that is the most useful for the processes and functions in your construction company that need to be improved. There is even specialized construction management AI that provides you with effective construction equipment maintenance software through seamless IoT integration. This workflow automation strategy will tell you what needs to be changed to better manage your risk on site. As a result, your construction sites will be safer, cost-effective and environmentally friendly.

Your team also needs to be trained in the way of workflow automation use. In the end, collect data and look at the results workflow automation brought you. Assess the new productivity results of your team and notice improvements. If they are not present, do another analysis to see how you can additionally improve your workflow.

Why invest in workflow automation?

There are many benefits of having a clear workflow, especially once you introduce workflow automation tools into your management style.

1.     Better efficiency

Construction managers have dozens of responsibilities. Some managers rely on memorizing their schedules and to-do lists, while others have briefcases stuffed with notes, receipts, contracts and work orders. Managers also need to complete and approve tons of forms daily. With automation, these repetitive and tedious tasks can be performed in seconds. This is crucial for tight deadlines because running a day behind in construction can cost tens of thousands of dollars. In some cases (with large and complex projects with thousands of tasks), automation is necessary for keeping track of tasks and maintaining progress.

2.     Reduced risk of human error

Construction is an industry with many risks that managers have to consider—from financial and legal risks to personal protection and worker protection from physical harm. Every project requires building permits, inspection, scheduling, licensing, insurance, and each aspect requires paperwork. The permitting process alone can easily be messed up without automation.

Complex projects usually require additional documentation like graphics, drawings, plans, property details, historical findings and documents, all of which need to be submitted with permits. Getting all of these supporting documents is a labyrinth that can drive people crazy—but automation doesn’t mind it. Workflow automation can perform even the most tedious tasks without any complaint and with zero errors.

3.     Preparing for the future

The construction industry benefits greatly from frequent disruption of technology. Construction goes through rapid changes, most of them connected to automation advancement. With workflow automation of the right systems, managers can maintain important data that will become very useful in the future since they can easily be capitalized and be used with newer technology. Soon, all construction workflow processes will be automated, but that’s not all. Machine-learning tech can also help with analyzing finer details of the job, from determining timeliness to achieving high sub-contractor performance.

With cloud tech and intuitive workflows being developed every day, we will get to see more and more opportunities for efficient construction management. Managers already using workflow automation are experiencing improved productivity and profitability. 

Published by Marie Nieves

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