What words can you associate with the word time? Schedules, deadlines, urgent, and so on. It is dreadful isn't it? But positively, time is gold—precious and valuable to everyone. It feels relaxing if you have plenty of it, right?
A person who manages his time effectively is said to be the most productive people, do you guys also agree with that? Yes? Yes. But there are also people who do have so many tasks at hand and jotting them down feels time consuming. Raise yo' hands up, if you're with me!
That's why we have to manage this gift of time. I have some tips for scatterbrains like me to somehow, have a hold of this precious gold. Uy, rhyme.
What do I do now? 😫
EFFECTIVE PLANNING TIPS ⬇️
CLEAR YOUR MIND
Stop. Take a deep breath. Inhale, exhale. Good. Worrying won't do you any good. This will just worsen the situation. So relax a little. It is always better to start in a blank slate.
Now be steady, this will be quite lengthy.
SET YOUR GOALS AND OBJECTIVES
What do I really need to do vs. What do I want to do
Separate work from your personal life and vice versa. There's a time for everything that we need and want, this is why we are planning.
- Think of the tasks you need to accomplish in a day.
- Think of the tasks you need to do today in order to accomplish it in a specified time frame.
- Think of the things you need to bring/remember in order to fully accomplish those tasks.
- Plan ahead for those things that cannot be moved and those that can be done a little later.
- Plan for your office works, personal errands, social events, and leisure activities.
- Set plan Bs and Cs in case of emergency. Just to be sure.
Jot them down! You don't want to miss a thing, do you?
You can set it weekly or monthly so that you can foresee glitches and amend it ASAP.
SET YOUR DEADLINES
You should finish that today vs. I have to do this today
Is it your boss that should give you deadlines? No dear! It should be yourself. Give yourself a deadline. Your deadlines should be realistic and achievable. So you can avoid cramming. Ouch! Guilty.
You should not wait for your boss to update you everytime. You'll earn more credits if you've done tasks ahead of time. It will also prove that you're efficient and worth of your salary. Who knows, you might get that promotion. *Gasps!*
DELEGATION OF RESPONSIBILITIES
Can you please do this vs. Can I do this
This is not in my plan nor in my list! Learn to say "NO".
My name is no, my sign is no, my number is no, you've gotta let it go.
Sometimes there are tasks that were given to us that is not really in the scope of our capability. This won't mean you are incompetent. No! There are just tasks that requires expertise. You can delegate the responsibility to someone who is more knowledgeable in the field. But this should not stop you from learning new things. Aye!
If you have too much at hand or the plan overlaps, you can ask for some call a friend or rescue 911. You cannot do all things at once. Let others do their share.
Remember: You're a human, not a machine nor a superhuman. Ding ang bato, Darna!
RIGHT TIME : RIGHT ACTIVITY
What is important vs. What is urgent vs. Is it both?
Prioritize things. Alin, alin, alin ang naiba. Plot things as to how it is needed and how much time you can spend to it. As I've said, there's a time-a right one, for everything.
It is not now or never. Does not mean that you can finish it today, you will do it today. What if you still have pending things to do that requires this specific time to meet the earlier deadline, would you sacrifice it? No.
Don't be a risk taker in planning. Be a sure winner. This is the very reason why you are planning! To get the best results. Oh di ba? Winner!
"Time and tide wait for no man." — so plan!
After planning what's next? 😕
EFFECTIVE TIME MANAGEMENT TIPS ⬇️
This is what we can achieve in planning. Do you really believe you could store it all in your memory and remember all of it at once? No, of course not. So whether you like it or not, you have to somehow sit properly and jot it down.
You can use planners, organizers, table top calendars to remind you these important things. Using these materials will also train your artistic skills in writing. Dual purpose, more time for others. And to make it more portable, you can use that reminder app in your phone. Be the secretary of yourself.
KEEP YOUR WORKSTATIONS CLEAN
Part of being organized is keeping your "safe haven at work" clean and tidy. They say that the person with the most clutter in desk is the one who changes their mind often. Hey watch out!
Tidy that pile of papers and put them in folders and file in your cabinets so that no file would be missing. It will save you time in rummaging all the piles to locate needed documents. It will also elicit that clean and nice work place to give you a little boost to work everyday. Be the janitor of your own space.
DON'T MISUSE TIME
Stop asking your workmate about another workmate who passed the resignation a while ago. Stop being a gossipmonger. Do not gossip around and then tell everyone you need more time to finish your work. If you can see people doing that yet they excel in their jobs, you can excel without being like them.
You have extra more time? Go use it. But if you're at work doing nothing or worse just playing, better yet stay at home and sleep.
Always put in mind that you work for your worth.
Do not put hokus in focus. You have the materials to remind you of the things that needs to be done. But it does not mean it would stay stagnant as a plan. MOVE! You are at work, you have so much to do, focus at work. Focus on the matters that needs to be attended to. One at a time in order for you to finish what you've started. That's why you plan, to make time for everything one by one. Fo-fo-Focus on me.
Focus = No wasted time = Efficient work = Effective time management = Effective planning
"Wasted time is worse than wasted money." — Remember that, honey.
So there you go guys! Thank you for reading. Just remember, use your time wisely. 😉
Tik. Tok. Tik. Tok. 🕓
Published by Maye Dorado