How to Secure your Email Account from Hackers

How to Secure your Email Account from Hackers

Are you concerned about the impact of cybercrime and data theft on your company's operations? Is your company planning to devote a major portion of its money to security this year?

If you answered yes, you should devote at least part of your time and effort to safeguarding your email communications.

There are hundreds of risks out there right now, all of which might harm your brand's reputation. We witnessed this with organizations who lost critical client data in recent cyber breaches and experienced data and financial loss as a result of it. Poor email security policies are at blame for the majority of these incidents. Anyone who hacks into your email system has a good possibility of stealing passwords or other critical information.

After reading this post, make sure to remember the email security recommendations and put them into practice as soon as possible. The last thing you want is for hackers or their malicious programs to cause problems for your company.

  • Use Strong Passwords 

There's no escaping the truth that your firm will never be safe from data theft or hacking if your passwords are weak. Take a look at all of the passwords and phrases that people in your office are currently using. Then, using the suggestions below, you must enhance them.


Without some knowledge, it's nearly hard to guess a safe password. A hacker will only be able to get access to your system if they utilize password-guessing software that runs through millions of permutations. The longer it takes for the program to figure out a difficult password, the longer it takes for the software to figure it out. It would take 200-500 years to crack passwords that follow the recommended methods listed here. Tips for a strong password:

  • Use upper and lower case letters
  • Use numbers and special characters
  • Use random numbers and letters rather than words
  • Never use your birthday, hometown, school, university, or brand name
  • Avoid common letter-number substitutions
  • Think in terms of phrases rather than words


  • Use Two-Tier Authentication

Although it may appear to be complicated, employing two-tier authentication is actually rather simple. Furthermore, it is certain to offer an extra degree of security to your emails. Adding such a service is usually possible through settings in your email client. If your current system does not support two-tier authentication, you can download specific software or switch to a different cloud email service.

The principle is straightforward. It is, nevertheless, a good data loss protection method since it makes life much more difficult for hackers and others who are waiting to read your emails.

Even if a criminal manages to guess or recover your account passwords, two-tier authentication ensures that they will need a code to access your communications and cause problems. A text message is normally delivered to your phone with the code.

  • Recognize and Mitigate Phishing Emails 

For individuals who have never heard of phishing assaults, it is necessary to clarify the nature of such sites before we can assist you to keep an eye out for them. Phishing is a simple notion that many hackers will employ to gain email and account information by duping people into giving over their information.


The process usually works like this:

  • The hacker sends emails that contain a link to a site you know.
  • When the victim opens the link, they are sent to a familiar website. It's usually their bank or something similar, but the website is a hoax.
  • The victim then enters their email address and password to log into their account.
  • Before giving the email and password back to the hacker, the bogus phishing site records them.

If a firm employee becomes a victim of sophisticated virus assaults and phishing emails, the results may be severe. This is especially true if the company employs the same password for everyone in the office. Hopefully, this has demonstrated how critical it is to have secure and unique passwords for all of your employees.

Phishing attacks aren't as obvious as they formerly were. Hackers are growing more clever, making it more difficult to spot them unless you pay close attention to the small details.

  • Stay Away from Unexpected Attachments 

Emails with file attachments may occasionally be sent to your company. That isn't an issue if you recognize the email as being from your accountant and you know you are expecting information from them. When emails are sent by consumers or clients, it is rarely a problem.

However, your firm may occasionally receive a fraudulent email. These emails are sent from an unknown sender and include files that you must open. Of course, you can't just throw such communications since some of them could be real. As a result, you should consider investing in email threat security technologies. 


Antivirus and anti-malware email protection software, as well as powerful spam filters, should be used to scan all correspondence. This will indicate whether or not you should be concerned about opening the email attachment.

  • Stay Away from Public Wi-Fi

Hackers may steal information that flows over a network in a variety of methods, including using public WiFi. To hack into public WiFi networks and subsequently monitor every activity, hackers need a laptop and some basic software. If you or anybody else in your organization uses a public method to read emails, you're making it easy for hackers to steal your passwords and view your critical information. This might lead to a more focused attack in the future.

It is absolutely necessary to use the latest email authentication protocols such as DMARC, SPF, DKIM, and BIMI. These email authentication protocols ensure that your email is safe and secure while in transit and also after it is received in the inbox. 


Verified IP addresses are checked and they make it a point to only allow authentic emails to pass through the filters. EmailAuth goes the extra mile by doing all of this FOR you! Yes, it automates all your email authentication solutions. It is advised to implement these solutions without any delay.   


Nothing should stand in the way of securing your business now that you've learned about email security best practices. When you combine them with certain corporate data security procedures, you'll be well on your way to ensuring company continuity. 


For the best outcomes, make sure that your staff are aware of this advice. Arrange a meeting or training session to reinforce the points and ensure that everyone understands the notion of email data theft and security. Whatever you choose, keep in mind that hackers may be found almost everywhere these days. They will go to any length to steal your information. Strong email security will keep you safe.

Content Source:-

Published by Pintu Bhatt

Comment here...

Login / Sign up for adding comments.